TABLE OF CONTENTS
| Topics | Sections |
|---|---|
| OVERVIEW | 2.1 What is the purpose of this chapter? 2.2 What is the scope of this chapter? 2.3 What are the authorities for this chapter? 2.4 What terms do you need to know to understand this chapter? |
| RESPONSIBILITIES | 2.5 Who is responsible for non-Law Enforcement (LE) firearms safety? |
| GENERAL REQUIREMENTS | 2.6 What are the general requirements and prohibitions associated with the use of Service firearms by non-LE personnel? 2.7 What are the general management and inventory requirements associated with the Service’s firearms? |
| BACKGROUND CHECKS AND TRAINING | 2.8 What are the required background and security checks? 2.9 What are the training and certification requirements? |
| TRANSPORTATION AND STORAGE | 2.10 How should personnel carry and transport firearms and ammunition? 2.11 How should personnel store firearms? 2.12 How should personnel store ammunition and explosives? |
| ACQUISITION AND DISPOSAL | 2.13 How should Project Leaders purchase firearms and ammunition? 2.14 How is a firearm authorized for non-LE use after it is procured? 2.15 How does the Service dispose of firearms and ammunition? |
| MAINTENANCE AND RECORDKEEPING | 2.16 How should personnel maintain firearms? 2.17 What are the recordkeeping requirements? |
| INCIDENT REPORTING AND INVESTIGATIONS | 2.18 What are the firearms incident reporting and investigation requirements? 2.19 What must personnel do if a firearm has been lost or stolen? |
| PERSONAL PROTECTIVE EQUIPMENT AND MEDICAL PROGRAM | 2.20 What are the personal protective equipment and medical program requirements when discharging firearms? |
OVERVIEW
2.1 What is the purpose of chapter? This chapter:
A. Establishes policy, guidance, and oversight responsibilities for the U.S. Fish and Wildlife Service (Service) non-Law Enforcement (LE) firearms program; and
B. Provides the minimum requirements for security, training, and certification that personnel must have to possess, carry, handle, and use firearms and ammunition for official purposes other than LE.
2.2 What is the scope of this chapter?
A. This chapter applies to employees and volunteers working for the Service (volunteers must have a signed Volunteer Service Agreement in accordance with 150 FW 1 and must be 18 years of age or older (see 240 FW 9)).
Throughout this chapter, we use the term “personnel” to refer to those described in section 2.2A.
B. This chapter applies to:
(1) Firearms authorized and purchased by the Service (see section 2.4C for the definition of “firearm”),
(2) Personally owned firearms (see section 2.4I for the definition of “personal firearm”) approved in writing by a Regional Director or their designee for use while performing official duties (see section 2.6G), unless the chapter explicitly states “Service-owned firearms,” and
(3) Ammunition purchased by the Service.
C. Project Leaders/Supervisors/Facility Managers have many responsibilities for this program. For simplicity, throughout this chapter we refer to them collectively as Project Leaders.
D. This chapter does not apply to:
(1) Partner organizations. Partner organizations must not use Service-owned, non-LE firearms. Field stations using partner organizations for non-LE firearm work should ensure that all individuals are aware of their program’s responsibilities.
(2) Flare guns or dart guns (regardless of propellants), rocket net or cannon net firings (i.e., for wildlife capture; see 244 FW 3), plastic training firearms, and compressed air or carbon dioxide (CO2) guns (e.g., air rifles, such as piston and spring rifles), as these are covered in other policies and guidance.
(3) Law enforcement officers and armed Federal security guards. These employees’ use of firearms is governed by the Department of the Interior’s (Department) Firearms Standards (446 LEP 10) and by 442 FW 1, Firearms (for Service law enforcement activities);
(4) Personnel using reproduction firearms (also called replicas) as part of historic interpretive firing demonstrations; and
(5) Personnel who use flare launchers as governed by the National Wildfire Coordinating Group’s (NWGC), Standards for Ground Ignition Equipment, Publication Management System (PMS) No. 443, February 2019.
2.3 What are the authorities for this chapter?
A. Basic Program Elements for Federal Employee Occupational Safety and Health Programs and Related Matters (29 CFR 1960).
B. Carrying of Firearms (43 CFR 20.511).
C. Civil Aviation Security, Carriage of Weapons, Explosives, and Incendiaries by Individuals (49 CFR 1540.11).
D. Crimes, Firearms, Possession of Firearms and Dangerous Weapons in Federal Facilities (18 U.S.C. 930).
E. Destruction of Dogs and Cats (50 CFR 28.43).
F. Executive Order 12196, Occupational Safety and Health Programs for Federal Employees.
G. Federal Property Management Regulations (41 CFR 101) and (41 CFR 102), and specifically Prohibition on Weapons in Federal Facilities (41 CFR 102-74.440).
H. Hazardous Materials Classes and Index to Hazard Class Definitions (49 CFR 173.2).
I. Lautenberg Amendment to the Gun Control Act of 1968 (18 U.S.C. 922g).
J. Methods of Surplus Wildlife Population Control and Disposal (50 CFR 31.2).
K. National Fire Protection Association Explosive Materials Code (NFPA 495).
L. Occupational Safety and Health Act of 1970 (Public Law 91-596, Section 19).
M. Official Animal Control Operations (50 CFR 31.14).
N. Operational Procedures Memorandum (OPM) 33, Department of the Interior, “Aerial Capture, Eradication, and Tagging of Animals (ACETA).”
O. Standards for Aviation Transport of Hazardous Materials, NWGC, February 2018.
P. U.S. Department of the Interior Personal Property Management Program Directive 114-60.
Q. 351 Departmental Manual (DM) 2, Aircraft Equipment and Maintenance.
R. 446 DM 17, Serious Incident Reporting.
S. 485 DM 7, Incident/Accident Reporting and Serious Accident Investigation.
T. 485 DM 30, Firearms Safety Program Requirements for Non-Law Enforcement Personnel.
2.4 What terms do you need to know to understand this chapter?
A. Approved ammunition. Manufactured, lead-free bullets and shells of the same caliber or gauge as the firearms for which they are intended and suitable for use to the maximum extent practical, consistent with 601 FW 8, Use of Non-Lead Ammunition for Management and Research Activities on Refuges.
B. Certified personnel. Those personnel who are legally eligible to possess and use firearms, have received basic firearms training, and have passed the required firearms qualification and Lautenberg Certification for specific firearm types. Along with a copy of the training certificate, the person’s Project Leader certifies this using FWS Form 3-2575, Certificate of Firearms Use Authorization (CFUA), which must be reviewed annually and adjusted as needed.
C. Firearm. Any rifle, short-barrel rifle, pistol, revolver, or shotgun that expels a projectile by the action of an explosive and suppressors. Training firearms and destructive devices such as flash-bang distraction devices are also treated as firearms. The use of fully automatic firearms is prohibited.
(1) Approved firearm. A firearm of acceptable action, configuration, caliber, and gauge for a specific type of activity and for which a Project Leader has documented its use in a Job Hazard Assessment (JHA). See Exhibit 1 for an example JHA.
(2) Firearm with certificate of authorization. An approved firearm that authorized personnel may use in connection with the duties of their position. We use FWS Form 3-2575, CFUA, to document that a firearm is authorized for use, which must be reviewed annually and adjusted as needed.
D. Firearm incident.
(1) The unauthorized use of a firearm no matter what the result; and
(2) The authorized use of a firearm if it results in human death or injury, unintended death to wildlife, property damage, or some other significant outcome.
E. Firearm safety locking device. A trigger guard/action guard device, box, or case secured with a lock that prevents unauthorized personnel from using the firearm.
F. Gun safe. A strongbox, gun case, lock box, or other device that is designed to be or can be used to store a firearm and that personnel can only unlock with a key, a combination, or other similar means.
G. Job Hazard Analysis (JHA). A process that ends with documentation and that focuses on job tasks as a way to identify hazards before they occur (see 240 FW 1). A JHA focuses on the relationship between the worker, the task, the tools, and the work environment. See Exhibit 1 for an example JHA.
H. Lautenberg Certification. The requirement that personnel in specific positions or duties disclose misdemeanor domestic abuse convictions or pending charges (see 442 FW 5 and its Exhibit 1).
I. Personal firearm. A privately owned firearm that the Service did not purchase and that is not recorded in the Financial Business and Management System (FBMS). Employees or volunteers may use a personal firearm in limited cases and only with written approval by the Regional Director or their designee. See section 2.6G for requirements on using a personal firearm during official duties and section 2.13F for information on ammunition for personal firearms.
J. Personal Protective Equipment (PPE). Any clothing or gear that personnel wear to protect themselves from workplace hazards. The Project Leader identifies required PPE in a JHA. Examples of PPE often used with firearms include safety glasses and earplugs or muffs.
K. Physically secured. A firearm protected by a firearm safety locking device and placed in a gun safe.
L. Qualification. Personnel must successfully demonstrate safe handling of any firearms they may use; knowledge of the storage, security, and recordkeeping requirements; and practical firearms handling through live fire exercises.
RESPONSIBILITIES
2.5 Who is responsible for non-LE firearms safety? See Table 2-1 below.
Table 2-1: Responsibilities for Non-LE Firearms Safety
| These employees… | Are responsible for… |
|---|---|
| A. The Director | Approving or declining to approve Servicewide policy. |
| B. The Assistant Director – Management and Administration (AD–MA), who serves as our bureau’s Designated Agency Safety and Health Official | (1) Overseeing the establishment and management of overall policy and guidance for the proper and safe management of non-LE firearms; and (2) Working with other Directorate members, as necessary, to appoint the Service Non-LE Firearms Program Lead. |
| C. Regional Directors | (1) Ensuring that personnel in their Regions comply with the requirements in this chapter; (2) Appointing qualified Regional Non-LE Firearms Program Managers and working with the AD–MA to appoint a Service Non-LE Firearms Program Lead, when appropriate; and (3) Approving or declining to approve, in writing (only), any written requests for the use of personal firearms in their Region or delegating this authority in writing to the Deputy Regional Director or the requesting employee’s Assistant Regional Director or equivalent Regional Directorate member (see section 2.6G). |
| D. Deputy Regional Directors | Approving or declining to approve, in writing (only), any written requests for the use of personal firearms in their Region when delegated this authority in writing by the Regional Director (see section 2.6G). |
| E. Assistant Regional Directors | (1) Serving as the Financial and Business Management System (FBMS) Ad Hoc Approver to review and approve the acquisition of all non-LE firearms within their respective programs; and (2) Approving or declining to approve, in writing (only), any written requests for the use of personal firearms in their Region when delegated this authority in writing by the Regional Director (see section 2.6G). |
| F. The Chief, Safety Operations (under the Joint Administrative Operations (JAO) organization) | (1) Revising and updating this chapter as necessary; and (2) Interpreting the requirements in this chapter and serving as a consultant to resolve Servicewide issues or questions. |
| G. Service Non-LE Firearms Program Lead (collateral duty) | (1) Overseeing the Service’s non-LE firearms program for a 2-year term. Program lead duty will rotate among the existing Non-LE Firearms Committee members, and the current Service program lead will notify the AD–MA, in writing, who the next/incoming program lead will be; (2) Establishing, managing, and serving as the chair of the Non-LE Firearms Committee (see section 2.5H below); (3) Serving as the non-LE firearms program point of contact with other bureaus and the Department; and (4) Evaluating the Service’s non-LE firearms program annually to ensure the requirements in this chapter are met. |
| H. Service Non-LE Firearms Committee (comprised of the Service Non-LE Program Lead and Regional Non-LE Firearms Program Managers) | (1) Meeting at least annually, or more often when necessary, to discuss issues and share best practices; and (2) Evaluating the adequacy of the requirements in this chapter and proposing policy and procedural additions or changes, as appropriate. |
| I. Regional Non-LE Firearms Program Managers (RFPM) (collateral duty) | (1) Interpreting the requirements in this chapter and serving as advisors to resolve Regionwide issues and questions; (2) Overseeing Regional activities related to non-LE firearms including training; (3) Advising Project Leaders as they develop JHAs related to non-LE firearm use; (4) Assisting Project Leaders in identifying: (a) A licensed gunsmith or certified armorer when firearms require repair, and (b) A qualified Non-LE firearms instructor/course; and (5) Representing their Regions on the Service Non-LE Firearms Committee. |
| J. Non-LE Firearms Instructors (not necessarily Service personnel) | (1) Meeting the firearms instructor qualifications in section 2.9; (2) Promoting firearms safety and the use of appropriate PPE; (3) Conducting courses in accordance with Service policies, procedures, and established curriculum; (4) Conducting live fire exercises; (5) Providing a certificate of completion to those that successfully fulfill training requirements; and (6) Providing all records generated from training courses to the training participant or Project Leader. |
| K. Responsible JAO Safety Managers/Specialists | Interpreting policy and assisting field stations when implementing elements of this program. |
| L. Property Officers (collective term that refers to Certified Property Officer and Accountable Property Officer) | (1) Completing the Department’s mandatory Firearms Accountability Annual Certification Course for those designated Accountable and Custodial Property Officers who have firearms listed on their inventories; (2) Completing the necessary procedures for firearm acquisition, transfer, and/or disposal; and (3) Adhering to inventory deadlines. |
| M. Project Leaders (collective term that refers to Project Leaders, Supervisors, and Facility Managers) of personnel who use firearms for non-LE activity | (1) Ensuring that the requirements in this chapter and any additional requirements that might arise are met before authorizing non-LE personnel via FWS Form 3-2575 to possess, carry, handle, or use firearms and ammunition when performing official duties for or on behalf of the Service (see Exhibit 2, Manager’s Guidelines for Implementing Non-LE (LE) Firearms Policy Requirements); (2) Completing the Department’s mandatory Firearms Accountability Annual Certification Course for those that issue and inventory firearms; (3) Determining the proper caliber, gauge, action type, and configuration for firearms in accordance with State law recommendations or guidance relative to target species; (4) Completing a written risk assessment or JHA (see 240 FW 1 and Exhibit 1 to this chapter); (5) Identifying and confirming personnel: (a) Obtain the signed Lautenberg Certification (self-report) annually, and (b) Retain a current background check (i.e., < 5 years old); (6) Ensuring firearms training meets the requirements described in section 2.9, as well as addressing program-specific needs; (7) Consulting with RFPMs on possible training vendors; (8) Verifying all firearms instructors meet minimum requirements and teach any additional modules that are required; (9) Ensuring personnel are trained on, have, and use PPE appropriate to the activity (see 241 FW 3) as documented in the JHA; (10) Issuing a firearms safety locking device and providing physical storage as appropriate for each firearm (see sections 2.10 and 2.11 and 241 FW 11); (11) Providing annual audiograms in accordance with a hearing conservation program (see 242 FW 3). Continual collection of firearms noise data is necessary (contact the Service’s Industrial Hygienists); (12) Maintaining program records such as property, sign in/out logs for firearms, authorizations and certifications, training records, and approved JHAs at the station level (see section 2.17); and (13) Ensuring accidents or incidents are reported according to section 2.18, and that thefts and losses are reported according to section 2.19. |
| N. Non-LE personnel who use firearms for official duties | (1) Successfully completing the training and other requirements in this chapter; (2) Ensuring firearms are secure at all times, when not in use; (3) Notifying their Project Leader within 24 hours of a change in status that would affect their authorization to have and use a firearm; (4) Immediately reporting a firearms incident, accident, or the loss or theft of any firearm in accordance with Service policies and procedures (see sections 2.18 and 2.19); (5) Completing a report of survey (see 310 FW 5) for any lost, damaged, or destroyed Service-owned firearms; and (6) Using required PPE. |
GENERAL REQUIREMENTS
2.6 What are the general requirements and prohibitions associated with the use of Service firearms by non-LE personnel?
A. Non-LE personnel must not use firearms for LE purposes.
B. Personnel must possess, carry, handle, and use firearms in compliance with applicable Federal, State, and local laws. Personnel who are restricted by Federal, State, or local laws from having or using firearms or ammunition (e.g., felons) must not be allowed to do so.
C. Personnel are prohibited from carrying concealed firearms in a legally prescribed manner, as required for transport or other reasons legitimately related to their official duties.
D. Before someone uses a firearm to perform their official duties, they must successfully complete the minimum training described in this chapter.
E. Before a Project Leader may authorize personnel to have and use a firearm to defend themselves from wildlife, the Project Leader must determine that the person’s regular activities place them at risk of harm, and that their ability to use a firearm would significantly reduce that risk.
F. We prohibit the possession and use of Service-owned firearms when off duty or in non-duty status except where work calls for overnight stays in areas of the country where there are dangers or risks from wildlife (i.e., bears, wolves, mountain lions, etc.).
G. Personnel must only use authorized Service-owned firearms and approved Service-purchased ammunition when performing their official duties. In general terms, employees are prohibited from possessing or using personal firearms while performing official duties. However, in limited cases, certified personnel (see section 2.4B) may use personal firearms when approved in writing by the Regional Director. The request from the employee must be in writing. Regional Directors may delegate approval, in writing, to the Deputy Regional Director or the requesting employee’s Assistant Regional Director or equivalent Regional Directorate member. The use of fully automatic personally owned firearms is prohibited.
(1) You must obtain written approval from your Regional Director or their designee before using a personal firearm. The approval must include:
(a) The firearm user’s name, position/program, and work location;
(b) The firearm’s make, model, and caliber/gauge; and
(c) The purpose of the request, including the operational need and justification;
(2) The Project Leader must document the approval in a memorandum or email, along with FWS Form 3-2575 and the Lautenberg Certification, and place copies in the employee’s electronic records or field station files.
(3) You must complete and obtain certification of a Job Hazard Assessment (see section 2.4G) for the personal firearm.
H. Personnel must only possess and use the types of firearms authorized on their current CFUA (FWS Form 3-2575). Authorizations may cover multiple gun types assigned to stations and are not necessarily assigned to individuals in FBMS.
I. Personnel may only use commercially manufactured ammunition consistent with 601 FW 8, Use of Non-Lead Ammunition for Management and Research Activities on Refuges.
J. Personnel who use firearms against feral or wild animals must comply with the requirements of:
(1) The Endangered Species Act (16 U.S.C. 1531, et seq.);
(2) The Marine Mammal Protection Act (16 U.S.C. 1361, et seq.);
(3) National Wildlife Refuge System, Prohibited Acts, Disturbing Violations: with Weapons (50 CFR 27, Subpart D); and
(4) Other applicable Federal and State animal protection laws and regulations or permits.
K. Firearms must be unloaded and either put in a lockable case or secured with a safety locking device when brought in to or carried out of any Federal building (see section 2.10E).
2.7 What are the general management and inventory requirements associated with the Service’s firearms?
A. When Project Leaders issue firearms to non-LE personnel, they must record and track that information in the FBMS property accounting system. If a firearm is not assigned to one person for sole use, the cognizant employee assignment must be made in the property officer’s name. When firearms are issued multiple times (i.e., daily/weekly), the Project Leader can track the possession of the firearm and user accountability via a station log or some type of form like the DI-105, Property Receipt. Personally owned firearms are not recorded and tracked in FBMS.
B. Acquisition, transfer, or disposal of Service-owned firearms must be documented in the FBMS property accounting system.
C. Custodial Property Officers must certify that all Service-owned firearms associated with their cost center have been 100 percent physically inventoried according to specified deadlines. Inventories must be certified as complete by their Accountable Property Officers per Service Manual chapter 310 FW 3.
D. Project Leaders must account for any Service-owned firearms that personnel may hold prior to the firearm user’s retirement, separation, or transfer from the Service.
E. If the Service (i.e., the Project Leader or whoever does the authorization) terminates an authorization or certification to use a Service-owned firearm, the person who held that authorization/certification must return the firearm(s) immediately and will be held responsible for damage or theft for any firearms that aren't returned.
F. If the Service terminates an authorization or certification to use a personal firearm, the person who held that authorization/certification must cease use of the personal firearm immediately.
G. Firearms are classified as sensitive property. Sensitive property must be physically secured when not in use (see sections 2.4K and 2.11).
H. Personnel must complete training as described in section 2.9.
I. The Department requires completion of annual training (i.e., the Firearms Accountability Annual Certification Course) for those Accountable and Custodial Property Officers who have firearms on their inventory. In addition, at their discretion, Project Leaders may require that the personnel who use such firearms also complete the course.
BACKGROUND CHECKS AND TRAINING
2.8 What are the required background and security checks? Before personnel can possess or use a firearm to perform their official duties for non-LE purposes, they must pass a Federal Bureau of Investigation (FBI) background check that, at a minimum, ensures that they meet the legal qualifications prescribed in the 1968 Gun Control Act, as amended by the Brady Law (18 U.S.C. Chapter 44) and the Lautenberg Amendment (18 U.S.C. 922g). See the CFUA (FWS Form 3-2575) and 442 FW 5, Exhibit 1 for the corresponding Lautenberg Certification. This requirement applies to both Service-owned firearms and personal firearms approved for use while performing official duties.
2.9 What are the training and certification requirements?
A. Non-LE personnel who need to use a firearm to perform their official duties must successfully complete initial training. Refresher training that is specific to their program needs, as specified in the JHA for those duties, must be completed every year thereafter. This requirement applies to both Service-owned firearms and personal firearms approved for use while performing official duties.
B. Project Leaders must approve training and qualifications courses for personnel. This requirement applies for personnel using a Service-owned firearm, a personal firearm approved for use while performing official duties, or both. Appropriate training may include, but is not limited to, National Rifle Association-approved firearms training or State Hunter Safety and Education courses. Other suitable training may also be approved in accordance with this chapter. Coordinate with your RFPM regarding any questions or qualification requirements. This training must, at a minimum, include the following:
(1) General and range firearms safety;
(2) Laws, regulations, and policies;
(3) Firearms care, maintenance, and inspection before each use;
(4) Basic firearms handling skills;
(5) Live fire exercises; and
(6) Elements of an annual firearms inspection.
C. Project Leaders must convey to their training vendors all firearm types that could be used and on which personnel must be trained.
D. The minimum standard for qualifying on the course of fire must be recorded by the instructor as pass/fail on the user’s training record (see section 2.9H for instructor qualifications).
E. The Project Leader completes the CFUA (FWS Form 3-2575) for personnel who conduct tasks identified as requiring the use of a firearm. The CFUA is valid for 1 year and must include the following information:
(1) The firearm user’s name and duty station;
(2) Date of most recent firearms training qualification;
(3) Acknowledgement of current background check (which the servicing Personnel Security Specialist conducts);
(4) Type of firearm and brief description for use;
(5) Acknowledgement of a firearms safety locking device and a lockable case or lockable mount used for transportation;
(6) Acknowledgement of current Job Hazard Analysis; and
(7) Project Leader’s name, signature, and date.
F. The period for recertification is based on the calendar year.
(1) To maintain their CFUA, personnel must complete refresher training that covers the categories in section 2.9B and submit a new Lautenberg Certification to their Project Leader annually.
(2) Refresher training must enable personnel to successfully meet firearms qualifications specific to their program needs.
(3) Qualification exercises for refresher training must include all firearm types listed on the CFUA.
(4) Project Leaders must not renew CFUAs for personnel who do not successfully complete their refresher training, perform their firearms qualification, and keep their Lautenberg Certification up to date.
G. Instructors must supervise any live fire exercises and proficiency training. These exercises and training may only occur on a range that has been deemed safe by the instructor or by a gun range’s Range Safety Officer.
H. Firearms instructor qualifications must include:
(1) Satisfactorily completing and receiving certification in an instructor training course for the area of specialization taught (e.g., rifle, handgun, or shotgun) and a requirement that they teach the designated curriculum for the area of specialization taught (e.g., rifle, handgun, or shotgun). Instructors do not have to be Service personnel.
(2) Successfully demonstrating:
(a) Safe handling of firearms;
(b) Knowledge of the storage, security, and recordkeeping requirements; and
(c) Practical firearms handling;
(3) Demonstrating familiarity with any other special requirements as specified in an approved JHA; and
(4) If the instructor is a Service employee or volunteer, enrolling in a hearing conservation program (see section 2.20 and 242 FW 3 for more information).
TRANSPORTATION AND STORAGE
2.10 How should personnel carry and transport firearms and ammunition?
A. Federal, State, and local laws. Personnel authorized to use a firearm as a part of their duties must follow the Federal, State, and municipal laws for carrying firearms and ammunition. If Federal, State, or municipal law is more stringent than this policy, you must comply with those requirements.
B. JHA with procedures. A JHA must explain how personnel should load and clear firearms. Typically, the JHA states that personnel may only load, clear, or unload the firearm in the field using safe firearm handling methods. Project Leaders must ensure personnel carry out these procedures before transporting a firearm.
C. Motor vehicles and watercraft.
(1) To the maximum extent possible, personnel must not leave firearms unattended in motor vehicles or watercraft unless they are unloaded and placed inside a locked container or other mechanism that is permanently mounted to the vehicle/watercraft.
(2) To transport firearms, personnel must unload them and put them in a locked case such as a gun safe (see section 2.4F) unless the mission dictates keeping the firearm loaded and readily available.
D. Aircraft.
(1) Personnel should not leave firearms unattended on Service aircraft unless the aircraft is secure.
(2) Personnel who transport loaded firearms or ammunition on Service aircraft must conform to the requirements listed below from the National Wildfire Coordinating Group’s (NWCG) NWCG Standards for Aviation Transport of Hazardous Materials, PMS 513. Personnel:
(a) Must only transport loaded firearms in aircraft when the mission dictates their use in flight or soon after landing, and a JHA covers that specific use;
(b) Must ensure that ammunition not loaded in a firearm is stored in its original package, box, pack, or manufactured container designed for transporting ammunition. Hazard package marking is not required for small arms ammunition; and
(c) Must not store or place small arms ammunition next to or in contact with compressed gases, flammable liquids, or corrosives.
(3) Firearms and ammunition transported on commercial airlines must comply with current Transportation Security Administration safety regulations.
E. Federal facilities. Before entering a Federal facility (i.e., building or structure), personnel must unload firearms and either put them in a lockable case or secure them with a safety locking device. Federal law prohibits the possession of firearms or other dangerous weapons in Federal facilities by anyone not specifically authorized by 18 U.S.C. 930.
2.11 How should personnel store firearms?
A. Personnel must store firearms with the firearm safety locking device in place and physically secure them when not under their immediate control (see 241 FW 11). Immediate control implies that the firearm is on their person or secured in a gun safe.
B. Unless specifically authorized on their CFUA (FWS Form 3-2575), the storage location must be at the duty station of the person who is certified to use the firearm. For situations where staff are in the field or at other locations not deemed their duty station, firearms must be secured when not in use.
C. Project Leaders and other managers must limit access to gun vaults or firearms safes to authorized personnel.
2.12 How should personnel store ammunition and explosives? Personnel must:
A. Store ammunition in a lockable case;
B. Keep small arms ammunition (i.e., ammunition for handguns, shotguns, and rifles) at least 15 feet from flammable liquids, flammable solids, and oxidizing materials (see 49 CFR Part 173.2, Hazardous Materials Classes and Index to Hazard Class Definitions, for more information). An alternative is to separate them using a fire partition that has a fire resistance of at least 1 hour; and
C. Not store small arms ammunition together with explosive materials.
ACQUISITION AND DISPOSAL
2.13 How should Project Leaders purchase firearms and ammunition?
A. Project Leaders must procure firearms and ammunition following formal acquisition procedures as outlined in the Service Acquisition and Property Policy program’s Special Requirements List.
B. Project Leaders must procure firearms by:
(1) Using a warranted Contracting Officer (CO) by purchase requisition in FBMS which will generate an asset shell;
(2) Submitting an FBMS goods receipt and DI-102, Receiving Report, for the firearm within 15 calendar days of receipt; and
(3) Following the Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF) guidelines for legally procuring short-barrel rifles and suppressors in accordance with the National Firearms Act.
C. Project Leaders are prohibited from using a charge card or convenience check for procuring firearms (see the Department’s Purchase Card Program Policy and the Service’s Special Requirements List).
D. The Project Leader, in consultation with a firearms instructor or the RFPM, if necessary, must determine the proper caliber or gauge for the firearm as well as the acceptable action type and firearm configuration. They must document this in a risk assessment or JHA (see 240 FW 1) for specific activities.
E. Cardholders must not use the purchase card or convenience checks to purchase ammunition unless they are either COs or authorized ordering officials executing transactions on existing contract delivery orders, such as a Blanket Purchase Agreement (BPA), to track the purchase of ammunition with BPA terms and conditions that allow COs to control what is purchased.
F. The Service may purchase ammunition for use in an approved employee or volunteer’s personal firearm while performing official duties (see section 2.6).
2.14 How is a firearm authorized for non-LE use after it is procured? The Project Leader must complete FWS Form 3-2575, CFUA, for the firearm, which authorizes its use for the activities in a specific JHA.
2.15 How does the Service dispose of firearms and ammunition?
A. Serviceable firearms. When a Project Leader wants to dispose of a serviceable Service-owned firearm, the Project Leader or other designated personnel must first try to transfer it to another Federal agency (see 310 FW 4). Surplus Service-owned firearms not transferred must be destroyed. For additional guidance on the disposition of firearms, see 310 FW 5, Reporting Stolen, Lost, Damaged, or Destroyed Personal Property.
B.Unserviceable firearms. For all unserviceable Service-owned firearms, a Report of Survey action is required (see 310 FW 5).
C. Ammunition. Surplus Service-owned ammunition cannot be donated but may be reported to the General Services Administration (GSA) for transfer to other Federal agencies.
MAINTENANCE AND RECORDKEEPING
2.16 How should personnel maintain firearms?
A. Personnel must visually inspect and check the safety functions of firearms before each use.
B. Every firearm used for official business must be inspected annually by the firearm’s user(s) to ensure that it is in serviceable condition.
C. Firearms in need of operational repair, regardless of severity, must be taken out of service and “red tagged” until they are repaired and reauthorized for use. Project Leaders are responsible for ensuring that routine inspection and maintenance is accomplished as needed, but no less than annually.
D. Only a licensed gunsmith or a certified armorer may repair a firearm used for official duty. Project Leaders should keep repair documentation and transfer receipts with the official records. Documentation should include any acquisition requests (i.e., FWS Form 3-2109), invoices, receipts, etc.
2.17 What are the recordkeeping requirements?
A. Project Leaders must keep property records for Service-owned firearms in accordance with Departmental and Service accountable property management policies (see Service Manual Part 310). Project Leaders should keep copies of these records locally. The records should include the following:
(1) Inventories of firearms determined by specified deadlines are required. The inventory must include, at a minimum, the caliber, make, model, serial number, and property number of all firearms stored. Project Leaders must keep a firearm sign in/out log to track the location of firearms and maintain the log with other records;
(2) Firearms inspection, routine maintenance, and repair documentation;
(3) Disposition records of firearms or ammunition surplus or disposal, in accordance with property management regulations; and
(4) Copies of audit records.
B. Project Leaders must maintain personnel authorizations and certifications for firearms training and qualification locally. This requirement applies to both Service-owned firearms and personal firearms approved for use while performing official duties. These records include the following:
(1) Records of firearms training, including certifications that training requirements have been met; and
(2) Completed Lautenberg Certification forms and CFUAs for Service employees.
C. Personnel should also enter their training records into the DOI Talent system.
D. Project Leaders must maintain copies of approved JHAs at a local level.
INCIDENT REPORTING AND INVESTIGATIONS
2.18 What are the firearms incident reporting and investigation requirements?
A. Personnel must report firearms incidents to the Service Duty Officer (see 054 FW 1). They will be investigated at an appropriate level.
B. Personnel authorized to have firearms must report all incidents and accidents to their Project Leader using the Department’s Safety Management Information System (SMIS).
C. Accidents that involve human death, personal injury, property damage, negligent discharge, or a near miss must also be reported as required by 240 FW 7, Accident Investigation and Reporting.
D. Incidents that are criminal in nature and any firearms-related human fatalities will be investigated by the appropriate law enforcement authorities.
2.19 What must personnel do if a firearm has been lost or stolen?
A. Personnel must immediately report lost or stolen firearms, including personal firearms, in accordance with the Service property management policies and serious incident reporting policy (see 054 FW 1), which generally includes reporting to:
(1) The person’s immediate supervisor;
(2) The Service Professional Responsibility Unit;
(3) The Regional law enforcement authority for the Service (i.e., either the Division of Refuge Law Enforcement or the Office of Law Enforcement);
(4) Local law enforcement authorities;
(5) Local FBI offices;
(6) The RFPM; and
(7) The Accountable Property Officer.
B. Personnel must complete a report of survey (see 310 FW 5) for any lost or stolen Service-owned firearms.
C. The Service must ensure that incidents of lost or stolen firearms, including personal firearms, are fully investigated by the appropriate authorities.
PERSONAL PROTECTIVE EQUIPMENT AND MEDICAL PROGRAM
2.20 What are the personal protective equipment (PPE) and medical program requirements when discharging firearms?
A. All personnel must wear safety glasses and hearing protection during planned discharging of firearms (i.e., training, live-fire exercises, dispatching an animal, etc.). When facing imminent danger situations (such as an animal attack), PPE is not required.
B. If firearms used for non-LE purposes generate noise levels more than 140 decibels at any given time, a hearing conservation program (i.e., annual audiogram and training on noise hazards for firearm use) is required. Hearing conservation and PPE program specifics are in 242 FW 3. Contact the Service’s Industrial Hygienists for more information.
